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What do the Various Baskets in Workflow Mean?

The following list of baskets shows where your application is in the workflow process:

Baskets

  • Other Committee Review: When responses in a form indicate review is required by another committee at the institution and the form is routed out of the PI’s inbox, it will route to this basket, which serves as a holding pen for the form until all other committee reviews are completed. For new project applications, choose myProjects then click the Project Status tab and refer to the indicators to learn the status. For all other pending and approved forms, navigate to the Project Summary page, find the form under the History section and click the Other Reviews link on the right. The committee(s) triggered in the form will display along with the dates and documentation HRPO received from the committee.
  • Admin Prescreen: The application has been received in the HRPO and is being reviewed to ensure that the correct form has been used, all questions have been answered on the application, all attachments are present, etc. Until the project moves out of this basket, the application is not considered ACCEPTED by the HRPO as a complete application.
  • HRPO Staff Review: The application is being given a more in-depth review by HRPO staff.
  • Expedited HRPO Staff Review: The application is being given a more in-depth review by a member of HRPO’s expedited review team.
  • Full Board HRPO Staff Review: The application is being given a more in-depth review by a member of HRPO’s full board review team before it will likely be prepared for a full board meeting.
  • IRB Chair Review: The application is under review by an IRB chair designee (for Expedited Review).
  • PI Review (requires attention from the PI): The application has been returned to the PI’s myIRB Inbox with questions for the PI to address. The PI/delegate(s)/contact persons on the research team have received an e-mail notification.
  • Pre-Meeting Prep: The application and materials are being prepared for a full board meeting.
  • Scheduled: The application has been scheduled for a full board meeting. The meeting date can be viewed on the Project Summary page. Scroll down to “History,” find the application, and look at “Agenda Date.”
  • Post-Meeting Prep: The application has been reviewed at a full board meeting and is waiting for minutes from the meeting to be written and approved by an IRB chair.
  • Approved Pending (requires attention from the PI): The application has been reviewed by the full board and is approved pending specific modifications by the PI. The PI/delegate(s)/contact persons on the research team have received an e-mail notification.
  • Tabled (requires attention from the PI): The application has been reviewed by the full board and was tabled at the meeting pending modifications and/or clarifications by the PI. The PI/delegate(s)/contact persons on the research team have received an e-mail notification.
  • Disapproved: The application has been reviewed by the full board and was disapproved. The PI/delegate(s)/ contact persons on the research team have received an e-mail notification.
  • Withdrawn: For new project, modification, modification + continuing review, and continuing review applications, this means that the application has been withdrawn, either at the request of the PI, or by the IRB if the PI failed to respond in a timely manner to the HRPO’s request for more information. The PI/delegate(s)/contact persons on the research team have received an e-mail notification.

For Reportable Event Forms (REFs), this means that the reported event submitted on the REF did not meet the criteria for reporting to the IRB. 

  • Approved: The application has been approved and is waiting for final paperwork approval in the HRPO.
  • Facilitated Review: Forms will land in this basket when a request to rely (on the review of another IRB) exists and HRPO has finished processing the form. Because HRPO is not the IRB of record, there will not be any approval memos or stamped consent or recruitment materials available in myIRB for forms that underwent facilitated review. The PI/delegate(s)/contact persons on the research team have received an e-mail notification.
  • Acknowledged: The REF was reviewed by the IRB chair or convened IRB and has been acknowledged. You can check whether or not the review was done by the IRB chair or the full IRB by using the “REF” tab on the Project Summary page and looking at the information under the “Status” column.
  • Released: The application has been approved and released to the PI. The PI/delegate(s)/contact persons on the research team have received an e-mail notification.